Operations Officer (Somalia)

 Job description

Job Advert – Operations Officer (Somalia)
arche noVa – Initiative for People in Need e.V. is seeking an experienced, detail-oriented Operations
Officer – Somalia to coordinate project logistics, procurement, HR administration, and operational
reporting. The position is based in Mogadishu, Somalia, with possible field missions to country areas
of operation. This is an officer-level role under a 7-month contract running from August 1, 2026, to
February 28, 2027, with the possibility of renewal based on performance and funding.
Line  Management: The role reports directly to the Head of Mission – Kenya/Somalia and has
functional reporting relationship with arche noVa Programme Manager, Project Officer, Desk
Manager, HQ Procurement & Logistics and HQ Finance offices.
Key Responsibilities
Project Operations & Strategy
• Assist in daily operational planning, resource management, and budgeting
• Formulate operational strategies to increase the quality of service, minimize delays, and
fulfill project deadlines
• Deliver capacity-building support on operational guidelines and procedures to the program
team
• Provide operational support to field implementation, including logistics, procurement,
travel, supplies and documentation
Logistics & Procurement
• Enforce donor compliance and proper tender procedures across all institutional funding
brackets
• Collect and verify quotations, manage purchase requests, and maintain market price surveys
• Maintain digital records for procurement and logistics support files to guarantee audit-ready
archives
• Manage vendor interactions, establish service contracts, and verify supplier credentials and
invoice authenticity
• Coordinate staff travel logistics, vehicle compliance documentation, and stock/asset
accounting
HR Administration & Compliance
• Manage payroll structures and securely handle localized human resource files
• Draft staff contracts and  job descriptions in compliance with senior leadership and budget
parameters
• Track project deadlines and verify monthly staff timesheets for correct budget allocation
• Calculate and complete timely payments of all office-related tax obligations
Monitoring & Reporting
• Submit operational reports detailing ongoing field challenges, quality checks, and key
recommendations
• Maintain active communication lines with the Head of Mission (HoM) and technical
supervisors at HQ (Procurement & Logistics and Finance offices)

Jobs

Skills and qualifications

Qualifications
• Bachelor's Degree in Procurement and Logistics, Business Administration & HR
Management, Operations Management, or a related field from a recognized university
• Professional proficiency in localized logistical setups, procurement streams, and HR
documentation frameworks
Experience & Skills
• Minimum 5 years of hands-on experience managing operations, administration, HR, and
logistics
• Fluency in written and spoken English is strictly required (Somali fluency is an added
advantage)
• Expertise with MS Excel and Word alongside strong general computer literacy
• Strong understanding of procurement and finance procedures tied to German donor funding
• Prior organizational experience within international or local NGOs (INGOs/LNGOs) is highly
preferred